{"id":239416,"date":"2021-08-24T09:51:26","date_gmt":"2021-08-24T09:51:26","guid":{"rendered":"https:\/\/atsystem.ae\/?page_id=239267"},"modified":"2021-08-24T16:03:48","modified_gmt":"2021-08-24T16:03:48","slug":"office-administrator","status":"publish","type":"page","link":"https:\/\/ventumglobal.de\/?page_id=239416","title":{"rendered":"Office Administrator"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; specialty=&#8221;on&#8221; module_class_1=&#8221;second-on-mobile&#8221; module_class_2=&#8221;third-on-mobile&#8221; disabled_on=&#8221;on|off|off&#8221; admin_label=&#8221;Desktop Version&#8221; module_class=&#8221;custom_row&#8221; _builder_version=&#8221;4.3.2&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;2_3&#8243; specialty_columns=&#8221;2&#8243; _builder_version=&#8221;3.25&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_row_inner _builder_version=&#8221;4.3.2&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_column_inner saved_specialty_column_type=&#8221;2_3&#8243; _builder_version=&#8221;4.3.2&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_blurb title=&#8221;Dubai, United Arab Emirates&#8221; content_max_width=&#8221;913px&#8221; admin_label=&#8221;position Title&#8221; _builder_version=&#8221;4.10.4&#8243; header_level=&#8221;h5&#8243; header_font=&#8221;||||||||&#8221; header_font_size=&#8221;16px&#8221; body_text_align=&#8221;justify&#8221; module_alignment=&#8221;left&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<h3><strong>Office Administrator<\/strong><\/h3>\n<p>Posted on: August 24, 2021<\/p>\n<p>[\/et_pb_blurb][et_pb_blurb title=&#8221;Basic Requirements&#8221; content_max_width=&#8221;913px&#8221; admin_label=&#8221;Basic Requirements Title&#8221; _builder_version=&#8221;4.9.3&#8243; header_font=&#8221;|600|||||||&#8221; body_text_align=&#8221;justify&#8221; module_alignment=&#8221;left&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_blurb][et_pb_blurb content_max_width=&#8221;913px&#8221; admin_label=&#8221;Basic Requirements&#8221; _builder_version=&#8221;4.9.3&#8243; header_font=&#8221;|600|||||||&#8221; body_text_align=&#8221;justify&#8221; module_alignment=&#8221;left&#8221; custom_margin=&#8221;-30px|||14px|false|false&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Bachelor degree is required.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Experience minimum of two years in an administration or similar role.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Bilingual English\/Arabic a plus.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Uses initiative, self-motivated, confident and has a professional telephone manner.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Exceptional customer service skills, over the phone, email and in person, with our customers and the team.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Experience managing budgets and expenses.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Ability to cope under pressure, manage unpredictable workloads and handle sensitive enquiries.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Excellent time management skills.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) and CRM systems<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Strong written and verbal communication skills are expected.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Exercises complete confidentiality and diplomacy.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Professionalism, warm personality, attention to detail and ability to multi-task, organize, and prioritize work are of high importance.<\/span><\/li>\n<\/ul>\n<p>[\/et_pb_blurb][et_pb_blurb title=&#8221;Daily &#038; Monthly Responsibilities&#8221; content_max_width=&#8221;913px&#8221; admin_label=&#8221;Daily &#038; Monthly Responsibilities Title&#8221; _builder_version=&#8221;4.3.2&#8243; header_font=&#8221;|600|||||||&#8221; body_text_align=&#8221;justify&#8221; module_alignment=&#8221;left&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_blurb][et_pb_blurb content_max_width=&#8221;913px&#8221; admin_label=&#8221;Daily &#038; Monthly Responsibilities &#8221; _builder_version=&#8221;4.3.2&#8243; header_font=&#8221;|600|||||||&#8221; body_text_align=&#8221;justify&#8221; module_alignment=&#8221;left&#8221; custom_margin=&#8221;-30px|||14px|false|false&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<ul>\n<li><span>Perform secretarial services to the project manager and office manager functions for the Executive and Front Office.<\/span><\/li>\n<li><span>Ensure high-level administrative support by conducting research, preparing executive presentations and reports, handling information requests and other clerical functions that may be assigned.<\/span><\/li>\n<li><span>To manage and maintain the calendar of the managers, including correspondence, emails and ensure that telephone calls are prioritised and actioned in a timely manner.<\/span><\/li>\n<li><span>Provides a full administrative support ensuring all correspondence including but not limited to social reviews are responded to in a prompt and professional manner including the composition of responses at own discretion where appropriate.<\/span><\/li>\n<li><span>To arrange meetings including venues, calendar invites, presentation slides, agendas and informing and coordination with all concerned parties, take and prepare the minutes of the meeting, ensuring information is circulated to all relevant parties in good time.<\/span><\/li>\n<li><span>Maintain complete confidentiality of restricted information at all times.<\/span><\/li>\n<li><span>Maintains an up to date filing, storage and follow up retrieval system of papers and electronic correspondence, meeting reports, meeting minutes, internal \/ external memorandums, licenses and the managers personal files.<\/span><\/li>\n<li><span>To complete all administration accurately and timely for all expenses, holidays, absence allocation and authorisation of expenditures, budget maintenance, invoice and payroll attendance processing.<\/span><\/li>\n<li><span>To maintain an inventory of all necessary forms, stationary and related office supplies for the Executive and Front Office department.<\/span><\/li>\n<li><span>Manage the reception area and staff to ensure effective communication both internally and externally.<\/span><\/li>\n<li><span>Screen and direct phone calls and distribute correspondence.<\/span><\/li>\n<li><span>Manage independently office related services such as, cleaning service, health &amp; safety services, Technical Services, Coffee Machine service etc, Make travel arrangements and reservations for staff.<\/span><\/li>\n<li><span>Ensure that office appearance supports and provides healthy, comfortable, and productive work environment.<\/span><\/li>\n<li><span>Provide office guests with a hospitable experience.<\/span><\/li>\n<li><span>Supervise the maintenance of office areas, equipment, and facilities.<\/span><\/li>\n<li><span>Interact with IT, phone and building personnel as needed.<\/span><\/li>\n<\/ul>\n<p>[\/et_pb_blurb][et_pb_blurb title=&#8221;What we\u2019ll offer you?&#8221; content_max_width=&#8221;913px&#8221; admin_label=&#8221;What we\u2019ll offer you Title&#8221; _builder_version=&#8221;4.3.2&#8243; header_font=&#8221;|600|||||||&#8221; body_text_align=&#8221;justify&#8221; module_alignment=&#8221;left&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_blurb][et_pb_blurb content_max_width=&#8221;913px&#8221; admin_label=&#8221;What we\u2019ll offer you?&#8221; _builder_version=&#8221;4.3.2&#8243; header_font=&#8221;|600|||||||&#8221; body_text_align=&#8221;justify&#8221; module_alignment=&#8221;left&#8221; custom_margin=&#8221;-30px|||14px|false|false&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<ul>\n<li><span>Excellent earnings potential including a competitive salary and benefits .<\/span><\/li>\n<li><span>Opportunities for career growth, training, and development.<\/span><\/li>\n<li><span>Generous Health and Insurance Packages.<\/span><\/li>\n<li><span>Personal leave, paid holidays.<\/span><\/li>\n<\/ul>\n<p>[\/et_pb_blurb][et_pb_button button_url=&#8221;mailto:careers@ventumglobal.de&#8221; url_new_window=&#8221;on&#8221; button_text=&#8221;Apply for this Job&#8221; button_alignment=&#8221;left&#8221; button_alignment_tablet=&#8221;left&#8221; button_alignment_phone=&#8221;left&#8221; button_alignment_last_edited=&#8221;on|phone&#8221; admin_label=&#8221;Apply NOW&#8221; _builder_version=&#8221;4.10.4&#8243; custom_button=&#8221;on&#8221; 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url_new_window=&#8221;on&#8221; button_text=&#8221;Apply for this Job&#8221; button_alignment=&#8221;center&#8221; button_alignment_tablet=&#8221;left&#8221; button_alignment_phone=&#8221;&#8221; button_alignment_last_edited=&#8221;on|desktop&#8221; admin_label=&#8221;Apply NOW&#8221; _builder_version=&#8221;4.10.4&#8243; custom_button=&#8221;on&#8221; button_text_size=&#8221;13px&#8221; button_bg_color=&#8221;#000000&#8243; button_border_color=&#8221;#000000&#8243; button_border_radius=&#8221;0px&#8221; button_letter_spacing=&#8221;3px&#8221; button_font=&#8221;Libre Franklin|700||on|||||&#8221; button_icon=&#8221;%%3%%&#8221; button_on_hover=&#8221;off&#8221; background_layout=&#8221;dark&#8221; custom_margin=&#8221;|||&#8221; custom_padding=&#8221;15px|50px|15px|50px|true|true&#8221; animation_style=&#8221;fold&#8221; animation_direction=&#8221;right&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; button_text_size__hover_enabled=&#8221;off&#8221; button_one_text_size__hover_enabled=&#8221;off&#8221; button_two_text_size__hover_enabled=&#8221;off&#8221; button_text_color__hover_enabled=&#8221;off&#8221; button_one_text_color__hover_enabled=&#8221;off&#8221; button_two_text_color__hover_enabled=&#8221;off&#8221; button_border_width__hover_enabled=&#8221;off&#8221; button_one_border_width__hover_enabled=&#8221;off&#8221; button_two_border_width__hover_enabled=&#8221;off&#8221; button_border_color__hover_enabled=&#8221;off&#8221; button_one_border_color__hover_enabled=&#8221;off&#8221; button_two_border_color__hover_enabled=&#8221;off&#8221; button_border_radius__hover_enabled=&#8221;off&#8221; button_one_border_radius__hover_enabled=&#8221;off&#8221; button_two_border_radius__hover_enabled=&#8221;off&#8221; button_letter_spacing__hover_enabled=&#8221;off&#8221; button_one_letter_spacing__hover_enabled=&#8221;off&#8221; button_two_letter_spacing__hover_enabled=&#8221;off&#8221; button_bg_color__hover_enabled=&#8221;off&#8221; button_one_bg_color__hover_enabled=&#8221;off&#8221; button_two_bg_color__hover_enabled=&#8221;off&#8221; sticky_enabled=&#8221;0&#8243;][\/et_pb_button][et_pb_text _builder_version=&#8221;4.3.2&#8243; custom_margin=&#8221;|||13px|false|false&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p><span style=\"color: #808080;\">Department<\/span><br \/> Administration<\/p>\n<p>[\/et_pb_text][et_pb_divider color=&#8221;#b5b5b5&#8243; divider_weight=&#8221;1px&#8221; _builder_version=&#8221;4.3.2&#8243; width=&#8221;92%&#8221; module_alignment=&#8221;center&#8221; custom_margin=&#8221;-20px|-90px||12px|false|false&#8221; custom_padding=&#8221;||||false|false&#8221; box_shadow_style=&#8221;preset3&#8243; box_shadow_spread=&#8221;-17px&#8221; box_shadow_position=&#8221;inner&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_divider][et_pb_text _builder_version=&#8221;4.3.2&#8243; custom_margin=&#8221;-38px|||13px|false|false&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p><span style=\"color: #808080;\">Employment Type<\/span><br \/>Full Time<\/p>\n<p>[\/et_pb_text][et_pb_divider color=&#8221;#b5b5b5&#8243; divider_weight=&#8221;1px&#8221; _builder_version=&#8221;4.3.2&#8243; width=&#8221;92%&#8221; module_alignment=&#8221;center&#8221; custom_margin=&#8221;-20px|-90px||12px|false|false&#8221; custom_padding=&#8221;||||false|false&#8221; box_shadow_style=&#8221;preset3&#8243; box_shadow_spread=&#8221;-17px&#8221; box_shadow_position=&#8221;inner&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_divider][et_pb_text _builder_version=&#8221;4.3.2&#8243; custom_margin=&#8221;-38px|||13px|false|false&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p><span style=\"color: #808080;\">Minimum Experience<\/span><br \/> Mid-level<\/p>\n<p>[\/et_pb_text][et_pb_divider color=&#8221;#b5b5b5&#8243; divider_weight=&#8221;1px&#8221; _builder_version=&#8221;4.3.2&#8243; width=&#8221;92%&#8221; module_alignment=&#8221;center&#8221; custom_margin=&#8221;-20px|-90px||12px|false|false&#8221; custom_padding=&#8221;||||false|false&#8221; box_shadow_style=&#8221;preset3&#8243; box_shadow_spread=&#8221;-17px&#8221; box_shadow_position=&#8221;inner&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_divider][et_pb_text _builder_version=&#8221;4.10.4&#8243; custom_margin=&#8221;0px|||13px|false|false&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<p>All qualified candidates are encouraged to submit their recently updated CVs and Cover letter to email address <a href=\"mailto:careers@ventumglobal.de\">careers@ventumglobal.de<\/a><\/p>\n<p>&nbsp;<\/p>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; specialty=&#8221;on&#8221; disabled_on=&#8221;off|on|on&#8221; admin_label=&#8221;Mobile Version&#8221; _builder_version=&#8221;4.3.2&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;3.25&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_blurb title=&#8221;Dubai, United Arab Emirates&#8221; content_max_width=&#8221;913px&#8221; admin_label=&#8221;Position Title&#8221; _builder_version=&#8221;4.10.4&#8243; header_level=&#8221;h5&#8243; header_font=&#8221;||||||||&#8221; header_font_size=&#8221;16px&#8221; body_text_align=&#8221;justify&#8221; module_alignment=&#8221;left&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<h3><strong>Office Administrator<\/strong><\/h3>\n<p>Posted on: August 24, 2021<\/p>\n<p>[\/et_pb_blurb][et_pb_button button_url=&#8221;mailto:careers@ventumglobal.de&#8221; url_new_window=&#8221;on&#8221; button_text=&#8221;Apply for this Job&#8221; button_alignment=&#8221;center&#8221; button_alignment_tablet=&#8221;left&#8221; button_alignment_phone=&#8221;&#8221; button_alignment_last_edited=&#8221;on|desktop&#8221; admin_label=&#8221;Apply NOW&#8221; _builder_version=&#8221;4.10.4&#8243; custom_button=&#8221;on&#8221; button_text_size=&#8221;13px&#8221; button_bg_color=&#8221;#000000&#8243; button_border_color=&#8221;#000000&#8243; button_border_radius=&#8221;0px&#8221; button_letter_spacing=&#8221;3px&#8221; button_font=&#8221;Libre Franklin|700||on|||||&#8221; button_icon=&#8221;%%3%%&#8221; button_on_hover=&#8221;off&#8221; background_layout=&#8221;dark&#8221; custom_margin=&#8221;|||&#8221; custom_padding=&#8221;15px|50px|15px|50px|true|true&#8221; animation_style=&#8221;fold&#8221; animation_direction=&#8221;right&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; button_text_size__hover_enabled=&#8221;off&#8221; button_one_text_size__hover_enabled=&#8221;off&#8221; button_two_text_size__hover_enabled=&#8221;off&#8221; button_text_color__hover_enabled=&#8221;off&#8221; button_one_text_color__hover_enabled=&#8221;off&#8221; button_two_text_color__hover_enabled=&#8221;off&#8221; button_border_width__hover_enabled=&#8221;off&#8221; button_one_border_width__hover_enabled=&#8221;off&#8221; button_two_border_width__hover_enabled=&#8221;off&#8221; button_border_color__hover_enabled=&#8221;off&#8221; button_one_border_color__hover_enabled=&#8221;off&#8221; button_two_border_color__hover_enabled=&#8221;off&#8221; button_border_radius__hover_enabled=&#8221;off&#8221; button_one_border_radius__hover_enabled=&#8221;off&#8221; button_two_border_radius__hover_enabled=&#8221;off&#8221; button_letter_spacing__hover_enabled=&#8221;off&#8221; button_one_letter_spacing__hover_enabled=&#8221;off&#8221; button_two_letter_spacing__hover_enabled=&#8221;off&#8221; button_bg_color__hover_enabled=&#8221;off&#8221; button_one_bg_color__hover_enabled=&#8221;off&#8221; button_two_bg_color__hover_enabled=&#8221;off&#8221; sticky_enabled=&#8221;0&#8243;][\/et_pb_button][et_pb_text _builder_version=&#8221;4.3.2&#8243; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p><span style=\"color: #808080;\">Department:<\/span> Administration<br \/> <span style=\"color: #808080;\">Employment<\/span> Type: Full Time<br \/> <span style=\"color: #808080;\">Minimum Experience: <\/span>Mid-level<\/p>\n<p>[\/et_pb_text][et_pb_divider color=&#8221;#b5b5b5&#8243; _builder_version=&#8221;4.3.2&#8243; global_colors_info=&#8221;{}&#8221;][\/et_pb_divider][\/et_pb_column][et_pb_column type=&#8221;2_3&#8243; specialty_columns=&#8221;2&#8243; _builder_version=&#8221;3.25&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_row_inner _builder_version=&#8221;4.3.2&#8243; custom_margin=&#8221;-53px||||false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column_inner saved_specialty_column_type=&#8221;2_3&#8243; _builder_version=&#8221;4.3.2&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_blurb title=&#8221;Basic Requirements&#8221; content_max_width=&#8221;913px&#8221; admin_label=&#8221;Basic Requirements Title&#8221; _builder_version=&#8221;4.3.2&#8243; header_font=&#8221;|600|||||||&#8221; body_text_align=&#8221;justify&#8221; module_alignment=&#8221;left&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_blurb][et_pb_blurb content_max_width=&#8221;913px&#8221; admin_label=&#8221;Basic Requirements&#8221; _builder_version=&#8221;4.9.3&#8243; header_font=&#8221;|600|||||||&#8221; body_text_align=&#8221;justify&#8221; module_alignment=&#8221;left&#8221; custom_margin=&#8221;-30px|||14px|false|false&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<ul>\n<li style=\"font-weight: 400; text-align: left;\"><span style=\"font-weight: 400;\">Bachelor degree is required.<\/span><\/li>\n<li style=\"font-weight: 400; text-align: left;\"><span style=\"font-weight: 400;\">Experience minimum of two years in an administration or similar role.<\/span><\/li>\n<li style=\"font-weight: 400; text-align: left;\"><span style=\"font-weight: 400;\">Bilingual English\/Arabic a plus.<\/span><\/li>\n<li style=\"font-weight: 400; text-align: left;\"><span style=\"font-weight: 400;\">Uses initiative, self-motivated, confident and has a professional telephone manner.<\/span><\/li>\n<li style=\"font-weight: 400; text-align: left;\"><span style=\"font-weight: 400;\">Exceptional customer service skills, over the phone, email and in person, with our customers and the team.<\/span><\/li>\n<li style=\"font-weight: 400; text-align: left;\"><span style=\"font-weight: 400;\">Experience managing budgets and expenses.<\/span><\/li>\n<li style=\"font-weight: 400; text-align: left;\"><span style=\"font-weight: 400;\">Ability to cope under pressure, manage unpredictable workloads and handle sensitive enquiries.<\/span><\/li>\n<li style=\"font-weight: 400; text-align: left;\"><span style=\"font-weight: 400;\">Excellent time management skills.<\/span><\/li>\n<li style=\"font-weight: 400; text-align: left;\"><span style=\"font-weight: 400;\">Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) and CRM systems<\/span><\/li>\n<li style=\"font-weight: 400; text-align: left;\"><span style=\"font-weight: 400;\">Strong written and verbal communication skills are expected.<\/span><\/li>\n<li style=\"font-weight: 400; text-align: left;\"><span style=\"font-weight: 400;\">Exercises complete confidentiality and diplomacy.<\/span><\/li>\n<li style=\"font-weight: 400; text-align: left;\"><span style=\"font-weight: 400;\">Professionalism, warm personality, attention to detail and ability to multi-task, organize, and prioritize work are of high importance.<\/span><\/li>\n<\/ul>\n<p>[\/et_pb_blurb][et_pb_blurb title=&#8221;Daily &#038; Monthly Responsibilities&#8221; content_max_width=&#8221;913px&#8221; admin_label=&#8221;Daily &#038; Monthly Responsibilities Title&#8221; _builder_version=&#8221;4.3.2&#8243; header_font=&#8221;|600|||||||&#8221; body_text_align=&#8221;justify&#8221; module_alignment=&#8221;left&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_blurb][et_pb_blurb content_max_width=&#8221;913px&#8221; admin_label=&#8221;Daily &#038; Monthly Responsibilities &#8221; _builder_version=&#8221;4.3.2&#8243; header_font=&#8221;|600|||||||&#8221; body_text_align=&#8221;justify&#8221; module_alignment=&#8221;left&#8221; custom_margin=&#8221;-30px|||14px|false|false&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<ul>\n<li style=\"text-align: left;\"><span>Perform secretarial services to the project manager and office manager functions for the Executive and Front Office.<\/span><\/li>\n<li style=\"text-align: left;\"><span>Ensure high-level administrative support by conducting research, preparing executive presentations and reports, handling information requests and other clerical functions that may be assigned.<\/span><\/li>\n<li style=\"text-align: left;\"><span>To manage and maintain the calendar of the managers, including correspondence, emails and ensure that telephone calls are prioritised and actioned in a timely manner.<\/span><\/li>\n<li style=\"text-align: left;\"><span>Provides a full administrative support ensuring all correspondence including but not limited to social reviews are responded to in a prompt and professional manner including the composition of responses at own discretion where appropriate.<\/span><\/li>\n<li style=\"text-align: left;\"><span>To arrange meetings including venues, calendar invites, presentation slides, agendas and informing and coordination with all concerned parties, take and prepare the minutes of the meeting, ensuring information is circulated to all relevant parties in good time.<\/span><\/li>\n<li style=\"text-align: left;\"><span>Maintain complete confidentiality of restricted information at all times.<\/span><\/li>\n<li style=\"text-align: left;\"><span>Maintains an up to date filing, storage and follow up retrieval system of papers and electronic correspondence, meeting reports, meeting minutes, internal \/ external memorandums, licenses and the managers personal files.<\/span><\/li>\n<li style=\"text-align: left;\"><span>To complete all administration accurately and timely for all expenses, holidays, absence allocation and authorisation of expenditures, budget maintenance, invoice and payroll attendance processing.<\/span><\/li>\n<li style=\"text-align: left;\"><span>To maintain an inventory of all necessary forms, stationary and related office supplies for the Executive and Front Office department.<\/span><\/li>\n<li style=\"text-align: left;\"><span>Manage the reception area and staff to ensure effective communication both internally and externally.<\/span><\/li>\n<li style=\"text-align: left;\"><span>Screen and direct phone calls and distribute correspondence.<\/span><\/li>\n<li style=\"text-align: left;\"><span>Manage independently office related services such as, cleaning service, health &amp; safety services, Technical Services, Coffee Machine service etc, Make travel arrangements and reservations for staff.<\/span><\/li>\n<li style=\"text-align: left;\"><span>Ensure that office appearance supports and provides healthy, comfortable, and productive work environment.<\/span><\/li>\n<li style=\"text-align: left;\"><span>Provide office guests with a hospitable experience.<\/span><\/li>\n<li style=\"text-align: left;\"><span>Supervise the maintenance of office areas, equipment, and facilities.<\/span><\/li>\n<li style=\"text-align: left;\"><span>Interact with IT, phone and building personnel as needed.<\/span><\/li>\n<\/ul>\n<p>[\/et_pb_blurb][et_pb_blurb title=&#8221;What we\u2019ll offer you?&#8221; content_max_width=&#8221;913px&#8221; admin_label=&#8221;What we\u2019ll offer you Title&#8221; _builder_version=&#8221;4.3.2&#8243; header_font=&#8221;|600|||||||&#8221; body_text_align=&#8221;justify&#8221; module_alignment=&#8221;left&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_blurb][et_pb_blurb content_max_width=&#8221;913px&#8221; admin_label=&#8221;What we\u2019ll offer you?&#8221; _builder_version=&#8221;4.3.2&#8243; header_font=&#8221;|600|||||||&#8221; body_text_align=&#8221;justify&#8221; module_alignment=&#8221;left&#8221; custom_margin=&#8221;-30px|||14px|false|false&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<ul>\n<li style=\"text-align: left;\"><span>Excellent earnings potential including a competitive salary and benefits .<\/span><\/li>\n<li style=\"text-align: left;\"><span>Opportunities for career growth, training, and development.<\/span><\/li>\n<li style=\"text-align: left;\"><span>Generous Health and Insurance Packages.<\/span><\/li>\n<li style=\"text-align: left;\"><span>Personal leave, paid holidays.<\/span><\/li>\n<\/ul>\n<p>[\/et_pb_blurb][et_pb_text _builder_version=&#8221;4.10.4&#8243; custom_margin=&#8221;0px|||13px|false|false&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<p>All qualified candidates are encouraged to submit their recently updated CVs and Cover letter to email address <a href=\"mailto:careers@ventumglobal.de\">careers@ventumglobal.de<\/a><\/p>\n<p>&nbsp;<\/p>\n<p>[\/et_pb_text][et_pb_button button_url=&#8221;mailto:careers@ventumglobal.de&#8221; 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Experience minimum of two years in an administration or similar role. Bilingual English\/Arabic a plus. Uses initiative, self-motivated, confident and has a professional telephone manner. Exceptional customer service skills, over the phone, email and in person, with our customers and the team. Experience managing [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"class_list":["post-239416","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/ventumglobal.de\/index.php?rest_route=\/wp\/v2\/pages\/239416","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/ventumglobal.de\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/ventumglobal.de\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/ventumglobal.de\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/ventumglobal.de\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=239416"}],"version-history":[{"count":3,"href":"https:\/\/ventumglobal.de\/index.php?rest_route=\/wp\/v2\/pages\/239416\/revisions"}],"predecessor-version":[{"id":239509,"href":"https:\/\/ventumglobal.de\/index.php?rest_route=\/wp\/v2\/pages\/239416\/revisions\/239509"}],"wp:attachment":[{"href":"https:\/\/ventumglobal.de\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=239416"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}